Top 10 Best Document Management Tools for Windows

Free note-taking app from Microsoft

When it comes to note-taking, Evernote is arguably the king. However, some productivity tools can rival the independent app. OneNote is one such app. This software from Microsoft allows the user to draw text, create graphs, and make other textual and visual notes. Since it is cut from Microsoft's cloth, it also has deep ties to OneDrive and other Microsoft apps. Moreover, it has other inclusions like video recording, text conversion, and the ability to arrange your notes any way you want. It is a versatile yet easy-to-use app packed with just about every thought-collecting feature a user could want. 

A handy digital notebook

OneNote is available for download on a variety of platforms. You can use it for free with almost no feature restriction. The app works like a digital notebook, allowing you to save notes to the cloud and sync them across your devices. Note, though, that it uses OneDrive for cloud storage, so it shares space with other Microsoft Office products and whatever files you stash in the cloud. However, for as long as you have sufficient storage space, you can create as many separate notebooks as you want—unlike Evernote, which has a limit of 250 notebooks. You can even divide each notebook into color-coded sections and pages.

As mentioned, OneNote lets you add voice and video to your notes with its built-in video recorder. You can even add from online sources. Additionally, the app has handy drawing tools, plus most text formatting tools you'd find in a word processor. On top of that, it can convert freehand notes to computer fonts to clean up your notes. Since it uses cloud storage, you can share your notes. However, you can only share it at a notebook level.

OneNote keeps a clean workspace with everything you need just a click or two away. With this, you can have a tool that does not derail your train of thought. It gives you an interface of Microsoft Word, eliminating the need for a learning curve. However, as with any Microsoft product, the biggest issue remains to be the security of the app. 

Notion is a bright idea for working in harmony

Getting a whole team, or even just two people, to work in harmony can be a lot harder than it sounds. When you’re managing several team members, remote workers or just needing a shared space to hash out ideas, the complications mount up quickly. Notion is a great example of a free platform for working in a shared space, including text, images and more. This kind of software make it much easier to collaborate.

Real-time document sharing

The basic idea of Notion is that several people can log in to a web page with a built-in word processor, allowing anyone with an internet connection (and permission) to access and change the document. Google Docs offers a similar service, which may put people off trying Notion, but this software has some nice touches that make it worth checking out. This web app offers real-time editing and creating of over 30 content types, including various image formats and file uploads. Keeping everything in one place is very useful and you can even create task lists, with drag and drop management. If needed, the last version of a document can still be read and used offline.

Useful but not revolutionary

Notion doesn’t do much that alternatives like Docs doesn’t do already. However, if you want to get away from the big companies and go indie, this is a solid choice. This is also a very minimal platform without gimmicks and unnecessary cross-platform additions.

The upgrade improves functionality!

Adobe Acrobat X Pro Update is, as the name suggests, an update for Adobe Acrobat X Pro download for Windows. This particular update fixes bugs, improves security, enhances stability, and ensures system resources function at an optimal level. Since Adobe Acrobat Pro download is one of the best software to read, edit, and create PDFs, updating it streamlines its overall functionality. The upgrade is free to download and ideal for anyone wanting to upgrade their current system as opposed to downloading another version altogether.

Fixes issues users complained about

Adobe Acrobat X Pro Update download is a mix of all the upgrades that Adobe tends to provide every quarter. It fixes some of the most common issues users have experienced and mentioned in the support section. For instance, the program used to crash the moment it opened, or it crashed in the middle of editing. The update solves this problem, ensuring users don’t deal with glitches even when working with massive files. Apart from bug fixes, the update comes with features designed to improve user flow and enhance the software.

What is Adobe Acrobat X Pro used for?

Adobe Acrobat X Pro is a professional tool designed to let users convert, edit, read, comment, and create PDFs. With the help of this software, users can turn Microsoft Word documents or PowerPoint presentations containing images and video files into a PDF portfolio. They can make use of the Action Wizard to combine multiple PDFs or use the Microsoft SharePoint integration to collaborate with other users when creating PDFs. The software also includes a ‘Reading Mode’, which makes viewing and presenting PDF files a lot easier.

Features of Adobe Acrobat X Pro Update

Every quarter, Adobe tends to update all its products. For users that have turned on the automatic software updates, Adobe Acrobat X Pro upgrade must have updated instantly. However, if you’re still running the old version of the program, you might want to download the free Adobe Acrobat Pro Update soon.

The update comes with a variety of features, including one that makes PDF files more secure and allows users to modify PDF files from within other programs, for example, Microsoft Word. It enhances speed, increases firewall protection, and protects personal data.

Another interesting feature that’s made this update so popular is that it allows users to open PDF links online, without having to download them first. The update provides instant access to content, making it an upgrade worth installing.

Adobe Acrobat X Pro free download

While the update of Adobe Acrobat X Pro is free to download, it is only useful for users who have paid for X Pro. As with any other Adobe product that isn’t available for free, you have an option to pay for the software in one go or with a monthly subscription plan. In case you already have Adobe Acrobat Pro free download on your computer, you can easily update it by downloading this software.

How do I update Adobe Acrobat X Pro?

As mentioned above, if you have turned on automatic updates, you don’t need to worry about updating the Adobe Acrobat Professional free download for Windows 10 64-bit computers or similar. However, if you wish to install the upgrade manually, you must first close all open applications on your computer. Once done, download Adobe Acrobat Pro free and install it onto your device. Your software gets updated once the installation is complete. It’s important to point out that the update is quite large, which may freeze your computer, causing it to shut down. If such a scenario presents itself, you only have to download and install the update again.

What’s the difference between Adobe Pro and Standard?

Adobe has many software products that it segregates based on the audience. The Pro stands for professional and is different from the standard version as it converts scanned documents into editable PDFs. Moreover, Pro provides users with editing capabilities otherwise unavailable in the standard edition.

Another differentiating factor between the two is that Adobe Standard is only available for Windows operating system. Therefore, Mac users can only download Adobe Professional to benefit from the different utilities of Adobe’s software. If you’re looking for a free program with fewer functions, you may want to install Adobe Reader DC download or check out Adobe Acrobat Pro DC.

Should I download Adobe Acrobat X Pro Update?

As a user of Adobe Acrobat X Pro, you can benefit from downloading its update as it comes with new security updates and features. It improves the overall user experience and enhances the software’s functionality. Since the update is available for free, you can enjoy another great year of using the software without paying anything.

Save Your Documents to PDF and XPS

2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS is a Microsoft Office document utility tool that allows you to export and save your files in the PDF and XPS formats. This app works with eight of Microsoft Office’s 2007 versions of programs. You can also use it for your emails as other free PDF tools online. If you need to use XPS and PDS a lot or if you prefer saving your documents in these formats more, then this is a handy and convenient tool for you. 

The Height of Electronic Ease

A PDF is a Portable Document Format that turns text and graphics into an electronic image that looks like a printed document. PDF files can be viewed, printed, and electronically transmitted—and may even include a variety of content besides text and graphics. An XPS, on the other hand, is an XML Paper Specification, a document management software that is able to print, convert, view and annotate XML documents in the Windows platform. PDF and XPS sound quite similar since both can be used by anyone regardless of their OS but there are key differences between the two. One is that XPS can only be opened using a browser, while PDF can be opened with a browser or a reader program. Plus, XPS can support annotations, while PDF is better for editing, viewing, compressing documents.

To Get PDF or XPS

Both of these formats are pretty handy to have and use, though, since they allow you to create documents that can’t be easily edited and can be shared across devices, no matter what kind and what system they have. However, as convenient as they sound, not all document programs can create them. Saving files into PDF or XPS will sometimes require specific programs or even utility apps to be able to do just that. Fortunately, 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS exists for this purpose. A lightweight tool meant to work in conjunction with Microsoft Office, 2007 Microsoft Office Add-in lets you save and even export your work in the formats of XPS and PDF without needing a file converter. This program is compatible with all of the 2007 versions of MS Access, Excel, InfoPath, OneNote, PowerPoint, Publisher, Visio, and Word. You can even use this to attach PDFs and XPS files in emails.

Not That Necessary

2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS is definitely a neat tool to have with you for PDF and XPS needs. However, its limited reach pulls it back down on the list of apps you can’t live without. For one, it’s only for 2007 programs, which is a shame for users of other Microsoft Office version users because the program works on Windows Vista and Windows XP. Plus, it can only be used for Microsoft programs. There are better utility apps compatible with most office suites.

Free and advanced spreadsheet for personal computers

Magic Spreadsheet provides all of the basic tools and functions of a traditional spreadsheet with a number of notable enhancements. It is intended for both business and personal uses. This software can be employed to create inventory lists, to collate personal data into a single template and even to directly connect to third-party websites such as LinkedIn. It may be used to replace a traditional spreadsheet or as a completely separate document. There is no charge to install this bundle.

Basic Features and Operations

Other Functions

All of the information contained within Magic Spreadsheet can be exported to other locations such as a Microsoft Word document or to a smartphone. This data can also be stored within the cloud environment so that an extra level of redundancy is present. Add-ons are available in the event that additional tools are desired. 

A free program for Windows, by Jsoft.fr

is a free software for Windows, that makes part of the category 'Document Management'.

About JSoft PDF Reducer for Windows

This software has been published on Softonic on January 2th, 2020 and we have not had the possibility to test it yet.

We encourage you to try it and leave us a comment or value it on our website. Our user community will really appreciate it!

JSoft PDF Reducer is available for Windows 10 and above. The current version of the program is 2.3, and you can get it only in French.

Edit PDFs seamlessly and quickly!

PDF Editor is a popular productivity tool designed and developed by CAD-KAS. With this program, you can easily create, edit, convert and merge PDFs. Whether you want to change existing text or add text to PDF documents, this tool lets you perform several functions with ease. Regardless of the source of your file, PDF Editor can be used to view the document, change certain elements, and print PDFs within seconds. Since it’s a lightweight program, you don’t need to worry about lags or crashes.

Plenty of features, fast processing, and easy to use!

PDF Editor is an excellent software to view, convert, merge, and edit PDF files. With a simple and clean interface, this platform focuses on an Explorer-based layout, which leads to a user-friendly GUI. While the toolbar seems slightly cluttered, you can easily add text, PNG, and images to files. Moreover, PDF Editor lets you correct spellings, change phone numbers, and add text within a few clicks.

Compared to Adobe Acrobat Reader DC, this program is a cheaper alternative to manage PDFs. If you want to edit text, simply double click on an object to proceed with editing. Moreover, the drag-and-drop interface lets you handle editing jobs with ease. With an integrated picture editor, adding or changing images is a seamless task.

What can you do with PDF Editor?

Once you open a file on PDF Editor, you can use a wide range of editing tools, such as circle, square, brush, ellipse, table, rectangle, lines, arrow, color picker, bucket fill, and more. The latest version of the program lets you double-click text to make edits, replace or delete sections, remove separation characters, and change fonts.

Additionally, the program comes with a search function. It also lets you copy text, rotate sections, mirror images, skew, align, and flip various elements. Moreover, you can ungroup vector objects to easily manage pages, comments, information, content, and PDF forms. With PDF Editor for Microsoft Windows, you can insert annotations, including free text, note, stamp, radio button, checkbox, form field, vector text, and pictures.

Can you extract pages with PDF Editor?

In addition to this, PDF Editor allows you to delete, extract, and add pages, split PDF documents, insert page numbers, change page size, remove duplicate pages, organize and create bookmarks, assign passwords, edit properties, and export PDFs to TXT, RTF, PNG, or image files.

As mentioned earlier, this is a lightweight program, which doesn’t affect system performance. Therefore, you don’t need to worry about lags or crashes. Most importantly, the tool comes with a comprehensive ‘Help’ section and step-by-step tutorials, allowing you to choose the preferred language. Like Free PDF Reader and Free PDF Editor, this one also features an ‘Undo’ button, which takes you a few steps back in case of errors.

Are there advanced features?

While there are plenty of alternatives available, PDF Editor is the only program that lets you annotate PDF files, edit document objects, and manage multiple pages in one program. While most tools like PDFill PDF Editor call themselves editing programs, they only allow you to annotate files. It won’t be wrong to say that PDF Editor is one of the few tools that let you edit different page objects too. It allows you to remove annotations, which aren’t part of the document, and works on objects without any issues.

With PDF Editor, you don’t need to rework on various elements only because an address or price has changed. Similarly, there’s no need to fill out forms manually. You can simply work on them in the program. If you’re working with documents that can’t be printed due to security features, PDF Editor will unlock certain settings to ensure feasibility.

While using PDF Editor, you can highlight, strikeout, and underline text. Additionally, you can easily edit and organize bookmarks. This tool allows you to change the order of your pages, or even delete them within a couple of clicks. Moreover, you can hide certain information on a page, and unhide it later on a different platform. Page size can also be modified as per your preferences.

With PDF Editor, it’s possible to add stamps like ‘Top Secret’ and ‘Confidential’. It’s a good way to keep data safe and organized. The program lets you edit the source code of the page with HTML. Similarly, you can use PDF Editor to write and read encrypted PDF files, ensuring your data remains safe and secure. Once you save the output file, the tool leaves the entire layout untouched.

The latest version of the program lets you create flip pages for websites. All you need to do is click on ‘File/Export’ feature as ‘flip page’. It lets the program create an HTML file with pictures. You can easily upload the images to a website and use the HTML code on the backend.

With PDF Editor Pro, you get extra features, such as new form fields, checkboxes, text fields, and more. Without a doubt, PDF Editor is an excellent choice and allows you to play around with PDF documents. Compared to its competitors, the program comes with plenty of features and a simple interface.

The perfect choice for PDF conversions and editing!

If you often use PDF files, PDF Editor can help you save a good amount of time. With its fast processing, you can easily create, edit, organize, or convert PDF documents with ease. Since the platform is available for Windows XP, Vista, 7, 8, and 10, you can use it on a wide range of computers and devices. Compared to other programs, it features several editing tools. While the limited features in the trial version could feel bothersome, you can upgrade to the Pro version for a nominal price. Considering the benefits of the program, only Adobe Reader DC gives it tough competition. However, you’ll have to shed a good amount of money on this alternative.

Free PDF manager software

PDF Shaper Free is a feature-rich productivity program that enables you to attend to the basic needs of your PDFs. It is a simple but powerful tool that allows you to split, merge, watermark, sign, optimize, convert, encrypt and decrypt your documents. Moreover, PDF Shaper gives you the capability to delete and move pages as well as extract text and images if necessary.

As its product title suggests, you can get this document management utility free of charge, which is suitable for home users. This is a much better alternative than Glorylogic's own version of PDF Shaper.

Feature-packed PDF manager

This office suite companion offers a wide array of PDF tools and utilities that can help you modify and optimize your PDF documents along with their content. It provides a hassle-free way for you to convert your PDF document to a text or image file. In addition, it also supports PDF to PDF, PDF to RTF, DOC to PDF format conversion.

As mentioned, it allows you to extract text, images, and pages, if in case you need it. You can even merge and split a certain PDF document as well as enumerate, rotate, crop, insert or move pages. Not to mention, it permits you to place either an image or text watermarks. You can also effortlessly add your digital signatures within the PDF file.

To secure the file further, you can set a password on it. Any passcode-protected document can be decrypted by this powerful software and you'll have the liberty to edit its metadata. PDF Shaper contains an intuitive and straightforward user interface that can process PDFs in batches. This is a lightweight utility that can aid in preparing your PDF document for printing or sending by email.

Professional-quality PDFs

Indeed, PDF Shaper Free is a more affordable document manager alternative. It is fully packed with various PDF tools and features that will enable you to give your PDF the best and professional quality that you desire. The easy-to-use interface that it provides allows you to comfortably navigate throughout the application and perform all the tasks with so much ease.

Free PDF compression app

Compress PDF is a document management tool developed by iLovePDF. This productivity application allows users to reduce the size of their PDF documents while keeping their original quality intact. With this, you can save storage space or easily share your files via email.

Unlike other file compressing software, Compress PDF offers three compression modes. Not only that, but it also allows you to compress documents from your Google Drive or Dropbox account. Of course, it also allows you to save your output in the cloud. Note, however, that while it supports batch compression, multiple file conversion can be noticeably slow.

The benefits of compressing

There are loads of benefits to compressing or optimizing PDF files. For one, it allows you to prevent exceeding the maximum file attachment limit set by various email clients. Most email servers, such as Gmail and Outlook, have a maximum file limit of around 20 to 25 MB, and exceeding it will usually end up with email delivery failures. By using file compressors, such as Compress PDF, you can avoid such issues.

Compressing also lets you save storage space. If you have a PDF file containing scanned images, it probably requires a lot of storage space. With PDF optimizer, you can significantly reduce the size quickly to cut your storage needs. Of course, cutting the file size will also result in faster upload and download times, which will be helpful if you are loading them on the web. It also allows you to batch-process PDF files online.

Finally, a smaller-sized PDF makes it easier for you to improve the SEO of your websites. Heavy PDFs slow down a website, and a slow website affects the user experience and the SEO results. By compressing your PDFs using Compress PDF, you can stay on good terms with Google by optimizing your PDFs first. With this, your files are lighter, and your website's performance is faster.

Easy compression process

What makes Compress PDF stand out from its competition is its simple operation. Using this tool does not even require registration with the service provider. Upon launching, you can start compressing by dropping your file into the app's window. You can choose from your local storage or, as mentioned, from your Google Drive or Dropbox account. Once done, you can choose the type of compression you want.

As mentioned, there are three optimization modes available. You can choose the Recommended Compression, which has both good quality and compression. This option will automatically reduce the file size while maintaining optimal quality adapted for the internet. In this mode, the app will shrink your PDF file without affecting the format, color, and font. If you’re aiming for high compression, you can choose the Extreme Compression option. This mode will reduce the file size even more. However, content quality will be affected.

Finally, there is the Less Compression, which is a good choice if you don't need to resize your file that much. This mode will optimize your PDF a little. With this, the file size will be larger than the output of the first two modes. However, the visual quality will remain very high. After choosing the compression type, you can start optimizing by clicking the Compress PDF button. Once completed, you can download the output or save them back to the cloud.

Users must note, however, that the Compress PDF does not offer anything besides file compression. It also does not allow customizing the compression level to suit your specific needs. Additionally, while it supports the optimization of multiple files, doing so will affect the app's performance. There will be a noticeable lag in the app when you try to drop more than one PDF document.

Still a good find

All in all, Compress PDF is a handy tool to have if you are constantly need to reduce the size of your PDF documents. The app has a simple process that even novice users can easily navigate. Not only that, but it also offers three compression levels to suit your needs. It does not have any other use, but it works as advertised.